Touristik Centrale Mainz
Direkt zum Inhalt
organisation of your accompanying programme through billing. Participant registration via the Internet and handling payments via credit cards are part of our routine work. We can handle international congresses with a number of official conference languages as well as regional conferences.
This all requires a high level of competence, personal commitment and a great deal of care. You will benefit from our knowledge and our contacts!
1. Consulting and Planning
Preparation of a presentation portfolio
General consulting services for planning and organisation work
Preparation of schedules and to-do lists
Minutes and reports
2. Printed material and information
Creation of a congress homepage in the Internet
Design of programme brochures, registration forms, etc.
1st and 2nd announcements including calls for papers
Posting of printed matter
3. Participant registrations
Address management
EDP registration including creation and posting of registration confirmations
Registration via Internet
Handling of participants’ fees
Creation of a registry of participants
Preparation of name tags and vouchers
(as entrance cards for the event or preparation in the accompanying programme)
4. Hotel arrangements
Reservation of blocks of hotel rooms
Negotiation of special prices
Linking participants with rooms
Management of room contingents
5. Setting up and running of meeting offices
Information desk and on-site registration with a special computerised programme
Collating and distribution of conference materials to participants
Desk for presenters and exhibitors
VIP handling
6. Acccompanying programme
Planning, cost calculations and implementation of programmes
Organisation of programmes, including all necessary reservations, talks with service providers and monitoring of
task completion
Organisation and implementation of transfers and limousine service
7. Financial planning
Preparation of a budget calculation
Establishment of a special account,
permanent budget monitoring and adjustment
Insight into the financial flows through this account
Overall bookkeeping
Contact:
Touristik Centrale Mainz
Brückenturm am Rathaus
D – 55116 Mainz
Fon: +49 (0)6131 28621-28/22
Fax: +49 (0)6131 28 62 1-55
www.tourist.mainz.de
hotel(at)info-mainz.de